Our verdict
Pick Notion first if your team needs a home for documentation, processes and lightweight tracking. Pick Miro first if your team plans visually and runs live sessions. They are complements rather than substitutes: a Notion wiki with embedded Miro boards is a common, effective setup.
Miro and Notion are often compared because both promise to be where a team thinks and plans, but they work very differently. Miro is an infinite visual canvas for workshops, diagrams and brainstorming. Notion is a structured workspace of pages and databases for documentation, wikis and lightweight project tracking. Many teams use both, so the question is which should come first.
Choose Miro if…
- You run workshops, retros or brainstorming sessions
- Diagrams, journey maps and flowcharts are core to your work
- Product, UX or strategy teams are the main users
- You need live visual collaboration on calls
Choose Notion if…
- You need a company wiki and documentation
- You want databases for tasks, CRM-lite or content calendars
- Writing and knowledge sharing matter more than diagrams
- You want one tool for notes, docs and simple projects
Side by side
| Criterion | Miro | Notion |
|---|---|---|
| Overall score | 8.6 / 10 | 8.4 / 10 |
| Features & fit | 9.0 | 8.8 |
| Ease of use | 8.8 | 8.4 |
| Value for money | 8.0 | 8.6 |
| Support & reliability | 8.0 | 7.6 |
| Security & privacy | 8.6 | 8.0 |
| Integrations & ecosystem | 9.0 | 8.4 |
| Starting price (indicative) | Free; Starter $8 / member / month (annual) | Free for individuals; paid from around $10–12 / seat / month |
| Free plan | Yes | Yes |
| Free trial | Yes | Yes |
| Best for | Workshops and remote brainstorming | Company wikis and documentation |
Feature by feature
| Feature | Miro | Notion |
|---|---|---|
| Core format | Infinite visual canvas | Pages and databases |
| Free plan | 3 editable boards | Free for individuals |
| Paid entry (indicative) | $8 / member / month (annual) | ~$10–12 / seat / month |
| Workshops & facilitation | Excellent | Basic |
| Wiki & documentation | Limited | Excellent |
| Databases | Basic tables | Relational databases |
| Diagrams | Excellent | Simple embeds |
| Embeds each other | Notion pages embeddable | Miro boards embeddable |
Pricing compared
Miro
| Plan | Indicative price | Notes |
|---|---|---|
| Free | Free | 3 editable boards |
| Starter | ≈ $8 / user / mo | Billed annually |
| Business | ≈ $20 / user / mo | Billed annually |
Notion
| Plan | Indicative price | Notes |
|---|---|---|
| Free | Free | — |
| Plus | ≈ $10 / user / mo | Billed annually |
| Business | ≈ $20 / user / mo | Billed annually; includes AI |
| Enterprise | Custom quote | — |
| Team size | Miro | Notion |
|---|---|---|
| 5 seats | $40 (Starter) | $50 (Plus) |
| 10 seats | $80 (Starter) | $100 (Plus) |
| 25 seats | $200 (Starter) | $250 (Plus) |
Indicative USD list prices; excludes tax, add-ons and promotions. Confirm on each vendor’s site.
Canvas vs pages
Miro gives every board an infinite canvas with sticky notes, shapes, connectors and frames, which is ideal for thinking visually. Notion organises information into nested pages and relational databases, which is ideal for writing and retrieving knowledge later.
Collaboration style
Miro shines in live sessions with timers, voting, presentation mode and cursors. Notion shines in asynchronous work: documents, comments and databases people update over time.
Structure and search
Notion's databases, templates and search make it easy to find information months later. Miro boards are powerful but can become sprawling and are harder to search across.
Pricing
Miro's free plan allows three editable boards; Starter is $8 per member per month and Business $20, billed annually. Notion is free for individuals, with Plus from around $10–12 per seat and Business around $20.
AI features
Both add AI: Miro for clustering sticky notes, summarising boards and generating diagrams; Notion for drafting, summarising and answering questions across your workspace.
Pros & cons
Miro
- Excellent templates
- Smooth real-time collaboration
- Strong integrations
- Free plan limited to 3 editable boards
- Boards get cluttered at scale
Notion
- Extremely flexible pages and databases
- Excellent for documentation
- Large template gallery
- Requires structure to avoid sprawl
- Offline support is limited
Key features of each
Miro
- Infinite canvas. Sticky notes, shapes, diagrams and embeds.
- Templates. Hundreds of templates for workshops and planning.
- Facilitation tools. Timers, voting and presentation mode.
- Integrations. Sync cards with Jira, Asana and Azure DevOps.
Integrates with: Jira, Asana, Microsoft Teams, Slack, Zoom.
Notion
- Databases. Tables, boards, calendars and timelines.
- Wiki. Verified pages and team spaces.
- Notion AI. Writing, summarising and Q&A.
- Templates. Thousands of community templates.
Integrates with: Slack, Google Drive, GitHub, Jira, Figma.
Who should avoid each
Skip Miro if…
- Teams needing only documents
- Very occasional whiteboard users
Best for: Workshops and remote brainstorming; Product and UX teams; Agile ceremonies like retros.
Skip Notion if…
- Complex resource planning
- Teams wanting rigid structure
Best for: Company wikis and documentation; Startups wanting one flexible workspace; Content and product teams.
Switching between Miro and Notion
Migration difficulty: Easy
Most teams don't switch between these tools so much as add one. Each can embed the other, so content can stay where it works best.
- Decide which content is visual (boards) and which is written (docs).
- Embed Miro boards inside relevant Notion pages so context stays together.
- Export finished diagrams as images or PDFs for documentation.
- Agree naming conventions so boards and pages are easy to find.
Weigh it your way
Adjust the weights to your priorities to see which tool comes out ahead for you. Print or export the result for your team.
| Tool | Features | Ease | Value | Support | Security | Integrations | Your score |
|---|---|---|---|---|---|---|---|
| 1. Miro | 9.0 | 8.8 | 8.0 | 8.0 | 8.6 | 9.0 | 8.62 |
| 2. Notion | 8.8 | 8.4 | 8.6 | 7.6 | 8.0 | 8.4 | 8.42 |
Drag the sliders to match your priorities. Scores are our editorial sub-scores; weights start at the values we publish on the methodology page. Nothing you change is stored or sent anywhere.
How our scores and weights work · Add a third tool side by side
Frequently asked questions
Can Notion replace Miro?
Only for simple diagrams. Notion lacks Miro's canvas, facilitation tools and diagramming depth.
Can Miro replace Notion?
Not as a wiki or documentation tool; Miro boards are hard to structure and search for long-term knowledge.
Do Miro and Notion integrate?
Yes, Miro boards can be embedded in Notion pages and stay live.
Does Miro or Notion have a free plan?
Miro has a free plan; Notion has a free plan. Indicative starting prices: Miro — Free; Starter $8 / member / month (annual); Notion — Free for individuals; paid from around $10–12 / seat / month.
Which is cheaper for a team of 10, Miro or Notion?
On indicative list prices, the cheapest paid plan that fits 10 users costs about $80 per month on Miro (Starter) and about $100 on Notion (Plus), so Miro is cheaper at that size. Taxes, add-ons and discounts are excluded — and the plan you actually need may be higher.
Which scores higher in our review, Miro or Notion?
Miro scores 8.6/10 and Notion 8.4/10 on our weighted rubric. Miro leads on 5 of six criteria. A higher score does not make it right for every buyer — see the “choose if” lists above.
