Our verdict · 8.4/10 Excellent
Great value and the best form filler around. Its design and some admin features are less modern than 1Password's.
Key takeaways
- Best for: Teams filling lots of web forms.
- Strongest area: Value for money (9.2/10). Weakest: Integrations & ecosystem (7.6/10).
- Price: $3.33 / user / month billed annually — free trial available.
- Watch out for: Dated interface.
What is RoboForm?
RoboForm stores passwords, fills logins and complex forms, and shares credentials with groups. The Business plan includes an admin console, policies, SSO and directory integration at a low annual price per user.
RoboForm is made by Siber Systems and is reviewed here as a password manager. It is priced on a subscription basis, and our editorial score is 8.4 out of 10, calculated from six weighted criteria.
Who it’s for — and who should skip it
Choose RoboForm if
- Teams filling lots of web forms
- Price-sensitive businesses
- Mixed Windows and Mac fleets
Not for you if
- Teams wanting secrets management for developers
- Buyers prioritising modern UI
Key features
Fill long forms from saved identities.
Share folders with teams and set permissions.
Policies, onboarding and reporting.
Entra ID, Okta and Google integration.
- Microsoft Entra ID
- Okta
- Google Workspace
- Active Directory
Pros & cons
What we like
- Low annual price
- Best-in-class form filling
- Admin console and policies
- SSO and directory integration
Watch out for
- Dated interface
- Fewer developer features
- Promotional pricing complicates renewals
Pricing & true cost
| Plan | Indicative price | Notes |
|---|---|---|
| Business | ≈ $3.33 / user / mo | $39.95/user/year |
| Enterprise | Custom quote | Volume pricing |
Pricing watch-out: Renews at $39.95 per user per year; first-year promotions and multi-year discounts are common. Enterprise is quoted.
True cost at 5, 10 and 25 seats
Cheapest paid plan that fits each team size, from indicative list prices checked November 5, 2026. Excludes tax, add-ons, onboarding fees and promotional discounts.
Pricing watch-outs
- Quote-only tier. Enterprise has no public price. Ask for a written quote that includes onboarding and support fees.
Contract questions to ask before you sign
- Does the plan auto-renew, and how many days’ notice do you need to cancel?
- Is the advertised price for annual billing? What is the month-to-month price?
- Is the first-year price a promotion? What will renewal cost, and is it capped?
- Is there a minimum number of seats, or a charge for inactive users?
- Are onboarding, implementation or premium-support fees extra?
- How do we export all our data if we leave, and in what format?
General questions for any vendor — not findings about this product. Build a full checklist with our requirements builder.
Indicative USD pricing, last checked November 5, 2026 (source). Vendors change prices and promotions often — always confirm on their website. Model your own numbers with our SaaS TCO calculator.
Score breakdown
| Criterion | Weight | Score | Points | |
|---|---|---|---|---|
| Features & fit | 25% | 8.0 | 2.00 | |
| Ease of use | 15% | 8.4 | 1.30 | |
| Value for money | 15% | 9.2 | 1.40 | |
| Support & reliability | 10% | 8.0 | 0.80 | |
| Security & privacy | 30% | 8.6 | 2.60 | |
| Integrations & ecosystem | 5% | 7.6 | 0.40 | |
| Overall | 100% | Weighted for security products | 8.4 | |
Security & compliance facts
| Item | Status | Question to ask Siber Systems |
|---|---|---|
| Multi-factor authenticationStops most account takeovers from reused or phished passwords. | Not verified by us | Can admins enforce MFA for every user, on every plan? |
| Single sign-on (SAML/OIDC)Lets you remove a leaver’s access everywhere from one place. | Not verified by us | Is SSO included on the plan we are buying, or only on enterprise tiers? |
| SOC 2 Type II reportIndependent audit of the vendor’s security controls — often required by larger customers. | Not verified by us | Can we see your current SOC 2 Type II report (under NDA if needed)? |
| ISO/IEC 27001 certificationInternational standard for running an information-security programme. | Not verified by us | Which legal entity and services does your ISO 27001 certificate cover? |
| GDPR data processing agreementNeeded if you handle personal data of people in the EU/UK. | Not verified by us | Do you offer a signed DPA and list your sub-processors? |
| HIPAA business associate agreementRequired before US healthcare businesses store protected health information. | Not verified by us | Will you sign a BAA, and on which plans? |
We have not yet verified these items for RoboForm against a primary source, so we don’t claim them either way. Check Siber Systems’s trust or security page and ask for documents in writing.
Before you buy any password manager
Check RoboForm against the same list we use for every password manager — and confirm each point on the plan you intend to buy, not the top tier.
- Shared vaults with granular permissions
- Admin policies and reporting
- SSO / directory integration if needed
- Passkey support
- Published third-party audits
See every ranked option in Password Managers.
RoboForm alternatives
Pick an alternative by what matters to you
- Cheaper
Passbolt≈ $7/mo vs $33/mo at 10 users (cheapest paid plans, indicative) - Has a free plan
BitwardenRoboForm has no free plan; Bitwarden does - Easier to use
1Password BusinessEase-of-use score 9.5 vs 8.4 - Better integrations1Password BusinessIntegrations score 8.6 vs 7.6
- Stronger on security1Password BusinessSecurity & privacy score 9.6 vs 8.6
- Higher overall score1Password BusinessOverall 9.1 vs 8.4
Computed from our published scores and indicative pricing for tools in the same category as RoboForm. Scores are editorial; see the methodology.
Editor’s picks
Open-source password management with outstanding value and self-hosting.
An affordable business password manager from the makers of NordVPN.
A polished business password manager with passkeys and dark-web monitoring.
Review history
- Scored under methodology v2.0 (six weighted criteria, computed overall score).
RoboForm FAQ
How much is RoboForm for business?
$39.95 per user per year at renewal, about $3.33 per user per month.
Does RoboForm support SSO?
Yes, the Business plan integrates with common identity providers.
Does RoboForm have a free plan?
No, RoboForm does not offer a permanent free plan, but a free trial is available. Pricing starts at $3.33 / user / month billed annually (indicative).
Who is RoboForm best for?
RoboForm is best for: teams filling lots of web forms; price-sensitive businesses; mixed Windows and Mac fleets.
How much does RoboForm cost for a team of 10?
On indicative list prices, the cheapest paid plan that fits 10 users (Business) works out at roughly $33 per month, or about $400 per year, before tax, add-ons and discounts.
How is the RoboForm score calculated?
The 8.4/10 overall score is a weighted average of six sub-scores — features & fit, ease of use, value, support & reliability, security & privacy, and integrations — using the published weights for security products. Affiliate relationships have no input. See our methodology page for the full rubric.
What are the best alternatives to RoboForm?
Popular alternatives include Bitwarden, NordPass, Dashlane. See our comparisons for side-by-side verdicts.