8.4Editorial score 8.4 out of 10Free; paid from around $15–19 / user / monthIndicativeRead review
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Best AI Meeting Assistants
Record, transcribe and summarise meetings, then push action items into your tools.
Read the full buying guide: Best AI Note Takers for MeetingsAlso see: Best Free AI Note Takers
TL;DR — quick picks
Ranked shortlist
Ranked by overall score, calculated from six weighted criteria for AI tools products. “Best for” labels come from our buying guide.
8.2Editorial score 8.2 out of 10Free plan; paid from around $10–19 / seat / monthIndicativeRead review
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Best for async teams
tl;dv Researched
AI meeting notes and multi-meeting insights for Meet, Zoom and Teams.
8.2Editorial score 8.2 out of 10Free; paid from around $18–29 / user / monthIndicativeRead review
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Best for sales teams
Avoma Researched
AI meeting assistant and conversation intelligence for revenue teams.
Best for meeting analytics
Read AI Researched
Meeting summaries plus engagement analytics across meetings, email and chat.
8.1Editorial score 8.1 out of 10Free; paid from around $15–20 / user / monthIndicativeRead review
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Grain Researched
Meeting recorder with clips and AI notes, built for customer-facing teams.
8.0Editorial score 8.0 out of 10Free; paid from around $15–19 / user / monthIndicativeRead review
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7.9Editorial score 7.9 out of 10Free plan; paid from around $8–17 / user / monthIndicativeRead review
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Comparison table
| Tool | Score | Best for | Starting price (indicative) | Free plan | ≈ 10 seats / mo |
|---|---|---|---|---|---|
| Fathom | 8.4 | Best overall | Free; paid from around $15–19 / user / month | Yes | $150 |
| Fireflies.ai | 8.2 | Best for integrations | Free plan; paid from around $10–19 / seat / month | Yes | $100 |
| tl;dv | 8.2 | Best for async teams | Free; paid from around $18–29 / user / month | Yes | $180 |
| AAvoma | 8.2 | Best for sales teams | From around $19 / user / month | Yes | $190 |
| Read AI | 8.1 | Best for meeting analytics | Free; paid from around $15–20 / user / month | Yes | $150 |
| Grain | 8.0 | Customer-facing teams | Free; paid from around $15–19 / user / month | Yes | $150 |
| Otter.ai | 7.9 | Best for live transcription | Free plan; paid from around $8–17 / user / month | Yes | $80 |
“≈ 10 seats” is the cheapest paid plan that fits ten users at indicative list prices. Flat-priced products show “—”.
Build your own decision matrix
Our ranking uses fixed weights. Your priorities may differ — re-weight the six criteria and the shortlist re-orders instantly. Print it or download a CSV to share with your team.
| Tool | Features | Ease | Value | Support | Security | Integrations | Your score |
|---|---|---|---|---|---|---|---|
| 1. Fathom | 8.2 | 9.2 | 9.0 | 8.0 | 8.0 | 8.0 | 8.38 |
| 2. Avoma | 8.6 | 8.0 | 7.6 | 8.0 | 8.2 | 8.6 | 8.22 |
| 3. Fireflies.ai | 8.6 | 8.6 | 8.0 | 7.4 | 7.6 | 8.6 | 8.19 |
| 4. tl;dv | 8.0 | 8.8 | 8.2 | 7.6 | 8.2 | 8.0 | 8.15 |
| 5. Read AI | 8.2 | 8.6 | 7.8 | 7.4 | 8.0 | 8.0 | 8.05 |
| 6. Grain | 7.8 | 8.8 | 8.0 | 7.6 | 8.0 | 8.0 | 8.03 |
| 7. Otter.ai | 8.0 | 9.0 | 8.0 | 7.4 | 7.4 | 7.6 | 7.91 |
Drag the sliders to match your priorities. Scores are our editorial sub-scores; weights start at the values we publish on the methodology page. Nothing you change is stored or sent anywhere.
Buyer’s guide: choosing a meeting assistant
Consent and recording laws
Recording rules vary by location. Choose a tool that announces itself in meetings and make your recording policy clear to participants.
Accuracy depends on audio
Transcription quality is driven by audio quality and accents. Trial with your real meetings before committing.
Where do notes go?
Notes are only useful if they reach your CRM, project tool or docs. Check integrations and automatic sharing options.
Agree a recording policy
Decide which meetings are recorded, how participants are told, who can access recordings and how long they are kept. Laws on recording consent vary by location.
Key features to look for
Transcription accuracy
Accurate transcripts across accents, crosstalk and technical terms.
Summaries & action items
Automatic notes with decisions and tasks.
Platform support
Works with Zoom, Google Meet, Teams and in-person recordings.
Search & sharing
Searchable archive, clips and sharing controls.
CRM & tool integrations
Push notes and tasks to your CRM, docs or project tool.
How meeting assistant pricing works
| Pricing model | What to know |
|---|---|
| Per user per month | Seat-based plans with monthly transcription limits. |
| Freemium | Free plans with limited minutes, storage or AI features. |
| Usage-based | Pay per hour transcribed on some plans. |
Run the numbers: AI Tool ROI Calculator
Evaluation checklist
- Works with your meeting platforms
- Speaker identification
- CRM / project tool integrations
- Admin controls and retention settings
- Transcription minutes on your plan
Common mistakes to avoid
- Recording without telling participants — always disclose and get consent.
- Auto-joining every meeting, including sensitive HR or legal calls.
- Not checking storage location and retention settings.
- Assuming summaries are complete — check key decisions.
- Paying for seats for people who are only meeting attendees.
meeting assistant comparisons
Frequently asked questions
Are AI meeting notes accurate?
Transcription is generally good in clear audio; summaries can miss nuance. Review action items before sharing them widely.
Is recording meetings legal?
Rules vary by country and state; some require consent from all participants. Always announce recording and follow local law.
Are AI meeting notes accurate enough to rely on?
They are good for summaries and searchability, but review critical decisions and figures before acting on them.
Can meeting assistants join without being invited?
Reputable tools join only meetings on connected calendars and identify themselves. Configure auto-join carefully.